Conferences & Meetings Frequently Asked Questions (FAQs)

Sovereignties in Contention:
Nations, Regions and Citizens in Europe

Universidad Carlos III de Madrid, Madrid, Spain
June 20-22, 2019
Organized by the Council for European Studies



Important Dates for the 2019 CES Conference:

August 10 2018: Submission Portal Opens.

October 5, 2018: Submission Portal Closes.

November 15, 2018Travel grant applications open.

December 15, 2018: All submitters will be notified regarding the status of their proposals.

January 21, 2019: Early-bird registration opens.

February 25, 2019: Preliminary schedule released for the 26th International Conference of Europeanists.

March 5, 2019: Early-bird registration ends.

April 30, 2019: All scheduled participants must register for the conference. Those who do not will have their names withdrawn from the program.

May 15, 2019: Checks and wires no longer accepted as payment for conference registration. Credit, debit, and PayPal still welcome. Also, no refunds of registration payment offered after this date.

June 20-22, 2019: 26th International Conference of Europeanists in Madrid.

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What is the theme of the 2019 International Conference of Europeanists?
For the 26th International Conference of Europeanists, we welcome papers that relate to the theme of “Sovereignties in Contention:
Nations, Regions and Citizens in Europe
.” For the 2019 Conference, CES calls for proposals that discuss the dimensions and dynamics of the nexus between existing and emergent (im)mobilities, values, and citizenship. Visit the full Call for Proposals to learn more.
What kind of scholarship does the Conference look to highlight?
CES embraces high-quality scholarship reflecting a variety of viewpoints, and encourages submissions from a wide range of disciplines (political science, sociology, history, economics, literature, etc.) and interdisciplinary fields (cultural studies, gender studies, postcolonial studies, etc.).

Does the Program Committee encourage particular types of submissions?
The CES Conference Program Committee strongly encourages the submission of fully-formed session proposals of any kind.
What format do the sessions take?
The conference convenes a variety of panel formats including roundtable discussions, paper panels, and book panels. We accept submissions for panels in any of these formats and encourage innovation. The most typical session is a paper panel, consisting of four paper presenters, one chair, and one discussant. We also strongly encourage participants to organize mini-symposia comprised of 2 or more sessions around a shared topic or theme.

What are the differences between the types of sessions?
  • Paper panels consist of 4-5 papers organized around a common theme with comments provided by a chair and a discussant.
  • Book panels (also known as "Author Meets Critics") bring together 4-6 scholars to debate a recent publication in the field and are moderated by a chair.
  • Roundtables assemble 4-6 scholars to discuss a common theme, idea, or topic with moderation provided by a chair.
  • And mini-symposia are a thematic cluster of 2-4 sessions of any of the above types grouped together.

Does CES offer any funding or support to attend the conference?
Yes. CES offers a Conference Travel Grant to defray the costs of transatlantic travel to the conference. For our 2019 conference in Madrid, only those working at and affiliated with an academic, research, or policy institution in North America will be considered for the grant.
For more information, visit our Conference Travel Grant page.

Do I have to present at the conference to attend?
Absolutely not! CES welcomes attendance by all scholars of Europe, regardless of their participation in conference sessions.

Are there limits on how many sessions I can participate in?
Yes. You may present no more than two papers at the conference and then chair or discuss an additional third session. Each conference attendee may have no more than three roles in three sessions at the conference.

Where do I go to submit a proposal?
You may submit proposals online via our Conference Submission Portal between August 10, 2018, and October 5, 2018. 

I'm a member of a CES Research Network. Where do I submit my network-affiliated proposal?
All proposals, including those from members of CES Research Networks, must be submitted via the Conference Submission Portal. Please make sure to indicate which network your proposal should be affiliated with at the beginning of your proposal.

What types of proposals may I submit for the CES conference?
You may submit proposals for individual paper presentations and panels (including paper panels, book panels, and roundtable discussions). Also, the Conference Committee welcomes the creation of "mini-symposia," consisting of two to four panels on a related theme. Please note that each panel proposal must include abstracts for all individual papers and a general symposium description, as well as designate both a chair and a discussant.

What do I need to submit a paper proposal for the CES conference?
You'll need a paper abstract (no more than 250 words) and author information, including name, title, institutional affiliation, rank, and e-mail address, for all presenting and non-presenting authors. Your paper proposal will be evaluated based on the abstract; thus, you will not be required to submit the full paper prior to being accepted to the conference.

What do I need to submit a session proposal for the CES conference?
For book panel and roundtable proposals, you'll need a chair and roughly 4-6 discussants.
You'll need the following to submit a paper panel proposal:
  • A session abstract (no more than 250 words)
  • A chair
  • A discussant
  • 4-5 paper proposals, including paper abstracts (also no more than 250 words) and presenting author information.
What length should my proposal abstract be?
Please keep proposal abstracts for both sessions and papers to no more than 250 words.

How many papers should be in my session?
Panels should have four (4) papers at minimum and five (5) at maximum. Any sessions with more than five (5) papers may be asked to break their panel into two sessions or remove extra papers. Please note that book panels and roundtables do not need any papers.
Should I send a copy of my paper with the proposal?
No. The Conference Committee receives a great number of submissions and therefore requests that applicants send abstracts, not full papers. 
May I submit more than one proposal?
Yes. You may submit more than one proposal and participate in more than one panel, particularly as a discussant or chair. However, you may not present more than two papers during the conference.
Do I have to become a CES member in order to submit my proposal for the Conference?
No. However, CES members pay a discounted rate for Conference registration. For more information, see the Members page of this website.
When will I know if my paper has been accepted?
Decisions on proposals submitted for the 2019 Conference will be sent out in the month of December, 2018.

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Submission Portal
Where do I go to submit a proposal?
You may submit proposals via the the Conference Submission Portal between August 10, 2018, and October 5, 2018.

What do I need to submit a proposal?
All proposals require title, abstract, and author information, including name, institutional affiliation, rank, title, and e-mail address. For session organizers, this information will be required at both the session and paper level, i.e. you will need both a session abstract and title as well as the abstracts, titles, and author information for all associated papers.

How exactly do I submit a proposal?
For complete instructions on submitting any kind of proposal, visit our Submission Help Page. In-depth, step-by-step instructions are provided to help guide you through the submission process:

If you're still having trouble, please refer to our "How to Submit a Paper Panel Proposal" guide on the Submission Help page.

If you are still experiencing difficulties with the system, contact the Council at This email address is being protected from spambots. You need JavaScript enabled to view it. immediately for assistance. Council staffers are on-call throughout the proposal season to provide speedy and helpful guidance about the submission system.

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Registration and Membership
Where do I go to register for the CES conference?
Registration for the 2019 International Conference of Europeanists will open in October and you may register for the 2019 conference via our Online Registration Form. All conference participants must register by a certain date (see dates above), or their presentation information will not appear in the printed conference program. 

Can I get a discount for registering early?
Absolutely. CES offers an "early-bird" discount of $50 at all registration levels to those who register for the conference by a certain date. More information about registration rates for the 2019 Conference will be available soon. 

What are zones and how do I know which zone I am in?

Zones are determined by the per capita gross domestic product of each country. Residents of Zone 1 countries, such as the United States and Germany, have higher per capita gross domestic products and thus pay slightly higher rates than registrants of Zone 2 countries, such as Portugal and Turkey, with lower GDPs. The correct zone will automatically appear on your registration form when you select your country.

What does my registration fee include?
Registration fees for the International Conference of Europeanists include admittance to all three days of the conference, including all sessions, all evening plenaries, and all evening receptions. 
The institution with which I am affiliated is a member of the Council's Academic Consortium. Am I exempt from paying the individual registration fee?
No. All conference attendees, with the exception of graduate student volunteers, must formally register for the conference. This includes CES committee members and faculty associated with supporting institutions.

Do I have to present at the conference to attend?
Absolutely not! CES welcomes attendance by all scholars of Europe, regardless of their participation in conference sessions.
I will not be presenting any work at the Conference. May I attend the event without registering?
We welcome participants who are not presenting work, but registration is required. You can register on-site, or you can register in advance at the early bird registration rate. 
I just want to attend my colleague's session. May I register for a single day at a reduced rate?
No, unfortunately single-day registration is not permitted for the International Conference of Europeanists. To encourage sufficient audience attendance for all presentations and foster a genuine interdisciplinary intellectual community, CES insists that all attendees register for the entire conference.


Preparing for the Conference
What is a scheduling request?
All scheduling requests are due in to CES by January 16, 2018. A scheduling request will let CES know if there is a particular time when you can or cannot present. For example, if you will not be at the conference on a particular day, please do contact CES so staff can do their best to not schedule your presentations for that day. If you have no such restrictions, you do not need to contact us.

Is there a word limit for papers at the CES Conference?
While there is no particular word limit for papers, all presenters should be prepared to speak for about 10-15 minutes. This number is a rough guideline and presenters should make sure to confirm this with their session's chair, who has the final say on the timing of presentations.

How and where do I upload my paper?
Paper upload information will be made available closer to the conference and all papers should be uploaded roughly 2-3 weeks prior to the conference.

Please note that paper upload is optional, so it is possible that not all authors have uploaded their papers, which would mean some are unavailable in the online program.
Is there any CES-specific conference protocol I should be aware of?
To help ensure a smooth conference experience for everyone, CES has put together a few quick tips for navigating the International Conference of Europeanists. Those who are new to CES' conferences will find them particularly helpful, but even long-standing CES members will find a few useful reminders. The updated Quick Tips sheet for 2019 will be available closer to the conference date.

Will there be A/V equipment at the 2019 conference venue, and what do I need to bring in order to use it?
A/V equipment with be available in all session rooms. Session organizers are strongly encouraged to collect all presentations on a USB flash drive before the conference and then to arrive early to pre-load these files and test equipment controls. This will help prevent technological delays during the session. Remember to bring your own laptop and connector as well as your presentation on a flash drive.

I am no longer able to attend the conference. What should I do?
E-mail CES directly at 
This email address is being protected from spambots. You need JavaScript enabled to view it. to let them know of your withdrawal from the program as soon as you know you won't be able to attend. If applicable, also drop your session organizer a note to let them know so they have time to find a replacement.

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At the Conference
I am a graduate student interested in the Conference. Are there volunteer opportunities available?
Yes. CES will be looking for non-presenting graduate student volunteers as the Conference approaches. In exchange for a one-day volunteer commitment, non-presenting graduate students may attend the Conference for no charge. If you are interested in serving as a student volunteer, please check the appropriate box on your registration form or contact us directly at This email address is being protected from spambots. You need JavaScript enabled to view it.
 for more information.
How long should my presentation be?
Presentations run between 10-15 minutes long depending on the number of panelists.

May I display a recently published book at the Conference’s book exhibit?
Yes. Publishers, authors, and marketing professionals may purchase book exhibit space at the CES conference. Book exhibit rates and order forms are provided on our 
Advertising & Exhibits page.
Does the Council for European Studies accept advertising in its conference program? If so, what are the rates?
Yes, CES does accept advertising in its conference program.  Advertising rates and order forms are provided on our Advertising & Exhibits page.  

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If your question is still unanswered, contact the Council directly at This email address is being protected from spambots. You need JavaScript enabled to view it..


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2019 Conference Program PDF

A PDF version of the 2019 conference program is now available. Read it here.

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