Conferences & Meetings Frequently Asked Questions (FAQs)

Europe and the World: Mobilities, Values and Citizenship
InterContinental Chicago Magnificent Mile, Chicago, Illinois, U.S.A.
March 28-30, 2018
Organized by the Council for European Studies



Important Dates for the 2018 CES Conference:

August 8 - October 2, 2017: Submission Portal Opens.

October 2, 2017: Submission Portal Closes.

November 15, 2017Travel grant applications open

December 15, 2017: All submitters will be notified regarding the status of their proposals.

January 2, 2018: Program preview is available online.

January 9, 2018: Registration opens.

January 26, 2018: Preliminary schedule released for the 25nd International Conference of Europeanists.

February 2, 2018: Early-bird registration ends.

February 5, 2018: Advertising Deadline 1: All print program ad orders must be received by this date.

February 16, 2018: All scheduled participants must register for the conference. Those who do not will have their names withdrawn from the program.

March 5, 2018: Advertising Deadline 2: All other advertising submissions (mobile app advertising and exhibit tables) must be received by this date.

March 15, 2018: Checks no longer accepted as payment for conference registration. Cash, credit, debit, wire, and PayPal still welcome. Also, no refunds of registration payment offered after this date.

March 15, 2018: Deadline for presenting authors to upload papers.

March 28-30, 2018: 25th International Conference of Europeanists in Chicago.

^ Back to top



What is the theme of the 2018 International Conference of Europeanists?
For the 25th International Conference of Europeanists, we welcome papers that relate to the theme of “Europe and the World:Mobilities, Values and Citizenship.” For the 2018 Conference, CES calls for proposals that discuss the dimensions and dynamics of the nexus between existing and emergent (im)mobilities, values, and citizenship. Visit the full Call for Proposals to learn more.
What kind of scholarship does the Conference look to highlight?
CES embraces high-quality scholarship reflecting a variety of viewpoints, and encourages submissions from a wide range of disciplines (political science, sociology, history, economics, literature, etc.) and interdisciplinary fields (cultural studies, gender studies, postcolonial studies, etc.).

Does the Program Committee encourage particular types of submissions?
The CES Conference Program Committee strongly encourages the submission of fully-formed session proposals of any kind.
What format do the sessions take?
The conference convenes a variety of panel formats including roundtable discussions, paper panels, and book panels. We accept submissions for panels in any of these formats and encourage innovation. The most typical session is a paper panel, consisting of four paper presenters, one chair, and one discussant. We also strongly encourage participants to organize mini-symposia comprised of 2 or more sessions around a shared topic or theme.

What are the differences between the types of sessions?
  • Paper panels consist of 4-5 papers organized around a common theme with comments provided by a chair and a discussant.
  • Book panels (also known as "Author Meets Critics") bring together 4-6 scholars to debate a recent publication in the field and are moderated by a chair.
  • Roundtables assemble 4-6 scholars to discuss a common theme, idea, or topic with moderation provided by a chair.
  • And mini-symposia are a thematic cluster of 2-4 sessions of any of the above types grouped together.

Does CES offer any funding or support to attend the conference?
Yes. CES offers a Conference Travel Grant to defray the costs of transatlantic travel to the conference. F
or our 2018 conference in Chicago, only those working at and affiliated with an academic, research, or policy institution in North America will be considered for the grant. For more information, visit our Conference Travel Grant page.

Do I have to present at the conference to attend?
Absolutely not! CES welcomes attendance by all scholars of Europe, regardless of their participation in conference sessions.

Are there limits on how many sessions I can participate in?
Yes. You may present no more than two papers at the conference and then chair or discuss an additional third session. Each conference attendee may have no more than three roles in three sessions at the conference.

Where do I go to submit a proposal?
You may submit proposals online via the Conference Submission Portal between August 8, 2017, and October 2, 2017. 

I'm a member of a CES Research Network. Where do I submit my network-affiliated proposal?
All proposals, including those from members of CES Research Networks, must be submitted via the Conference Submission Portal. Please make sure to indicate which network your proposal should be affiliated with at the beginning of your proposal.

What types of proposals may I submit for the CES conference?
You may submit proposals for individual paper presentations and panels (including paper panels, book panels, and roundtable discussions). Also, the Conference Committee welcomes the creation of "mini-symposia," consisting of two to four panels on a related theme. Please note that each panel proposal must include abstracts for all individual papers and a general symposium description, as well as designate both a chair and a discussant.

What do I need to submit a paper proposal for the CES conference?
You'll need a paper abstract (no more than 250 words) and author information, including name, title, institutional affiliation, rank, and e-mail address, for all presenting and non-presenting authors. Your paper proposal will be evaluated based on the abstract; thus, you will not be required to submit the full paper prior to being accepted to the conference.

What do I need to submit a session proposal for the CES conference?
For book panel and roundtable proposals, you'll need a chair and roughly 4-6 discussants.
You'll need the following to submit a paper panel proposal:
  • A session abstract (no more than 250 words)
  • A chair
  • A discussant
  • 4-5 paper proposals, including paper abstracts (also no more than 250 words) and presenting author information.
What length should my proposal abstract be?
Please keep proposal abstracts for both sessions and papers to no more than 250 words.

How many papers should be in my session?
Panels should have four (4) papers at minimum and five (5) at maximum. Any sessions with more than five (5) papers may be asked to break their panel into two sessions or remove extra papers. Please note that book panels and roundtables do not need any papers.
Should I send a copy of my paper with the proposal?
No. The Conference Committee receives a great number of submissions and therefore requests that applicants send abstracts, not full papers. 
May I submit more than one proposal?
Yes. You may submit more than one proposal and participate in more than one panel, particularly as a discussant or chair. However, you may not present more than two papers during the conference.
Do I have to become a CES member in order to submit my proposal for the Conference?
No. However, CES members pay a discounted rate for Conference registration. For more information, see the Members page of this website.
When will I know if my paper has been accepted?
If your proposal has been accepted for inclusion in the 2018 program, you will be notified on or before December 15, 2017.

^ Back to top


Submission Portal
Where do I go to submit a proposal?
You may submit proposals via the
the Conference Submission Portal between August 8, 2017, and October 2, 2017

What do I need to submit a proposal?
All proposals require title, abstract, and author information, including name, institutional affiliation, rank, title, and e-mail address. For session organizers, this information will be required at both the session and paper level, i.e. you will need both a session abstract and title as well as the abstracts, titles, and author information for all associated papers.

How exactly do I submit a proposal?
For complete instructions on submitting any kind of proposal, visit our Submission Help Page. In-depth, step-by-step instructions are provided to help guide you through the submission process:
How do I add papers to my session proposal?
First enter your session information, including title, abstract, and participants. When adding presenting authors, you will be asked to provide the paper titles for each author. Once you've entered this information, using the left-hand navigation menu, click on "People." To add more information about each of the papers, click on the paper title found next to the name of each presenting author. Clicking on the title will open a new window where you can add more information, including additional authors and abstracts.

If you're still having trouble, please refer to our "How to Submit a Paper Panel Proposal" guide on the Submission Help page.

How do I add multiple authors to my paper proposal?
While there can be only one presenting author, you may add up to 10 authors to any given paper. To do so, follow these steps within the submission portal system:
  1. Click “People” from the left-hand “5 Steps to submit a paper” sidebar.
  2. Click the “Add new person” button below the list of people already affiliated with the paper.
  3. Enter the person’s last name and hit “Search.”
  4. A list of possible matches should come up. If your person is listed, click on their name and then click “Select.” If your person is not listed, select “Not Found – Enter a New Name” and then click “Select.”
  5. Depending on what you clicked, either your person will now automatically show up as a non-presenting author or you will be asked to enter the new person’s information. Click “Save and Continue” to save the information.
  6. Once you’re back in the “Add/Edit People” screen, you can move the check-mark in the “Presenting Author” column to change which person is designated as the official presenting author.
If you're still having trouble, please refer to our "How to Submit a Paper Proposal" guide on the Submission Help page.

Help! I need to edit my proposal and can't access it.
Visit our Password Request page to request your proposal information via e-mail.

If you are still experiencing difficulties with the system, contact the Council at This email address is being protected from spambots. You need JavaScript enabled to view it. immediately for assistance. Council staffers are on-call throughout the proposal season to provide speedy and helpful guidance about the submission system.

^ Back to top


Registration and Membership
Where do I go to register for the CES conference?
Registration for the 2018 International Conference of Europeanists will open in October and you may register for the 2018 conference via our Online Registration Form. All conference participants must register by a certain date, or their presentation information will not appear in the printed conference program. 

Can I get a discount for registering early?
Absolutely. CES offers an "early-bird" discount of $50 at all registration levels to those who register for the conference by a certain date. More information about registration rates for the 2018 Conference will be available soon. 

What are zones and how do I know which zone I am in?

Zones are determined by the per capita gross domestic product of each country. Residents of Zone 1 countries, such as the United States and Germany, have higher per capita gross domestic products and thus pay slightly higher rates than registrants of Zone 2 countries, such as Portugal and Turkey, with lower GDPs. The correct zone will automatically appear on your registration form when you select your country.

What does my registration fee include?
Registration fees for the International Conference of Europeanists include admittance to all three days of the conference, including all sessions, all evening plenaries, and all evening receptions. 
The institution with which I am affiliated is a member of the Council's Academic Consortium. Am I exempt from paying the individual registration fee?
No. All conference attendees, with the exception of graduate student volunteers, must formally register for the conference. This includes CES committee members and faculty associated with supporting institutions.

Do I have to present at the conference to attend?
Absolutely not! CES welcomes attendance by all scholars of Europe, regardless of their participation in conference sessions.
I will not be presenting any work at the Conference. May I attend the event without registering?
We welcome participants who are not presenting work, but registration is required. You can register on-site, or you can register in advance at the early bird registration rate. 
I just want to attend my colleague's session. May I register for a single day at a reduced rate?
No, unfortunately single-day registration is not permitted for the International Conference of Europeanists. To encourage sufficient audience attendance for all presentations and foster a genuine interdisciplinary intellectual community, CES insists that all attendees register for the entire conference.


Preparing for the Conference
What is a scheduling request?
All scheduling requests are due in to CES by January 16, 2018. A scheduling request will let CES know if there is a particular time when you can or cannot present. For example, if you will not be at the conference on a particular day, please do contact CES so staff can do their best to not schedule your presentations for that day. If you have no such restrictions, you do not need to contact us.

Is there a word limit for papers at the CES Conference?
While there is no particular word limit for papers, all presenters should be prepared to speak for about 10-15 minutes. This number is a rough guideline and presenters should make sure to confirm this with their session's chair, who has the final say on the timing of presentations.

How and where do I upload my paper?
Paper upload information will be made available closer to the conference and all papers should be uploaded roughly 2-3 weeks prior to the conference. Paper upload is strongly encouraged. If you have not received an invitation to upload your paper by the end of February 2018, please contact CES.

How do I view uploaded papers?
Uploaded conference papers are available for viewing by any participants of the International Conference of Europeanists using
credentials to be sent in February 2018. If you have not received the appropriate login information, please contact the Council.

Uploaded papers may be accessed via the online program. To view, simply click through to the paper you'd like to read. If the author has uploaded the paper, a document icon will appear below the paper abstract. Click on the icon to download the paper. Please note that paper upload is optional (although strongly recommended!), so it is possible that not all authors have uploaded their papers, which would mean some are unavailable in the online program.
I would like to use PowerPoint during my presentation. What should I do?
You may certainly prepare a PowerPoint presentation in advance of the conference. There will be a PC computer and projector in every session room, but please be aware that internet access is not guaranteed. Thus, it is of vital importance that you bring your PowerPoint presentation on a jump drive or USB stick. No other computers can be attached to the projector, so having an external storage source is imperative.

Should you require any other software for your presentation, please get in touch with CES staff to make sure it is possible.

Is there any CES-specific conference protocol I should be aware of?
To help ensure a smooth conference experience for everyone, CES has put together a few quick tips for navigating the International Conference of Europeanists. Those who are new to CES' conferences will find them particularly helpful, but even long-standing CES members will find a few useful reminders. The updated Quick Tips sheet for 2018 will be available closer to the conference date.

I am no longer able to attend the conference. What should I do?
E-mail CES directly at 
This email address is being protected from spambots. You need JavaScript enabled to view it. to let them know of your withdrawal from the program as soon as you know you won't be able to attend. If applicable, also drop your session organizer a note to let them know so they have time to find a replacement.

^ Back to top

At the Conference
I am a graduate student interested in the Conference. Are there volunteer opportunities available?
Yes. CES will be looking for non-presenting graduate student volunteers as the Conference approaches. In exchange for a one-day volunteer commitment, non-presenting graduate students may attend the Conference for no charge. If you are interested in serving as a student volunteer, please check the appropriate box on your registration form or contact us directly at 
This email address is being protected from spambots. You need JavaScript enabled to view it. for more information.
May I display a recently published book at the Conference’s book exhibit?
Yes. Publishers, authors, and marketing professionals may purchase book exhibit space at the CES conference. 
Book exhibit rates and order forms are provided on our Advertising & Exhibits page.
Does the Council for European Studies accept advertising in its conference program? If so, what are the rates?
Yes, CES does accept advertising in its conference program.  Advertising rates and order forms are provided on our Advertising & Exhibits page.  

^ Back to top

If your question is still unanswered, contact the Council directly at This email address is being protected from spambots. You need JavaScript enabled to view it..


Help CES at no extra cost every time you shop on Amazon!


2019 CES Conference

CES is thrilled to announce the location of the 26 Int'l Conference of Europeanists. Learn more...

Council for European Studies | 420 West 118th Street, MC 3307 | New York, NY 10027